A waterproofing job is never one scope. It's below-grade membrane, podium decks, balconies, traffic coating, and joint sealants — each with its own system, its own budget, and its own billing line. SubSmart, built on Salesforce, keeps every one of them priced, scheduled, and billed in a single place.
Build the bid scope by scope — hot rubberized asphalt on the podium deck, bentonite below grade, pedestrian traffic coating at the balconies — each line carrying its own amount and its own labor, materials, and equipment budget. Approve or reject scopes individually, roll the totals up automatically, and send a branded proposal without retyping a number.
30 seconds: a multi-scope bid priced, budgeted, and contracted.
Weather moves waterproofing schedules constantly. SubSmart's operations board shows the whole month — every booking, every crew — and surfaces unbooked hands automatically, so a rained-out deck pour turns into a rescheduled booking in a click, not a morning of phone calls.
Progress billing lives on the same scopes you bid. Set percent complete per scope, and the requested amounts, retention, and amount due calculate themselves — including change-order scopes, which flow onto the bill without re-entry. When the membrane inspection sign-off triggers extra work, a signed T&M ticket becomes a change order becomes a billing line, with the audit trail intact.
Because each scope carries its labor, materials, and equipment budget from day one, the job page can tell you what the field is actually consuming: budget remaining per scope, projected profit for the job, and whether work-in-progress is running over or under. On a trade where the margin difference between a clean podium deck and a troubled one is enormous, seeing it mid-job — not at closeout — is the whole game.
It runs the whole job in one Salesforce-based platform: bid invitations, scope-by-scope estimates with labor / materials / equipment budgets, crew scheduling, field daily reports with photos, T&M tickets and change orders, and scope-based progress billing with retention.
Yes. Each system — below-grade membrane, podium deck, balconies, traffic coating, joint sealants — is its own scope with its own amount, budget, completion percentage, and billing line, so mixed-system jobs stay legible from bid to closeout.
The operations board shows the whole month of bookings and surfaces unbooked crews automatically. Rebooking a rained-out deck is a click on the board, and the field sees the updated schedule immediately.
Yes — a two-way QuickBooks Online sync pushes invoices, pulls job costs, and keeps customers and jobs matched between systems. See it in the product tour.
No. SubSmart is a managed package that installs into a Salesforce org, and the platform comes with it — you don't need an existing Salesforce deployment or an in-house admin. Onboarding configures the org around your divisions, scope types, cost templates, and document templates before the first job runs through it.
GC platforms run the project from the general contractor's or owner's side, and you participate in someone else's system — usually to upload documents and submit pay applications. SubSmart runs your side of that same job: your bid pipeline, your scope-level estimate and budget, your crews, your tickets, and your billing. Most subcontractors run both, because they answer different questions.
Yes. Submittals are their own records, tied to the specific scopes they cover, so a job carrying below-grade membrane, traffic coating, and joint sealants tracks each system's submittal and approval separately instead of as one project-level pile.
Labor detail, material and equipment costs, and purchase orders post against the scope they belong to, with burdened labor rates applied from a cost burden schedule. That is what lets the job page show actuals against the budget you estimated — per scope, while the job is running, rather than at closeout.