Firestopping and fireproofing are documentation trades. Every rated penetration and every square foot of spray-applied fireproofing — electrical rooms, mechanical shafts, structural steel — has to be installed to a listed system and proven later. SubSmart, built on Salesforce, keeps the scope, the field record, and the billing tied together so the proof exists the day you need it.
Break the estimate into the scopes you'll actually manage: rated penetrations by level, structural steel fireproofing, roof deck systems. Each scope carries its description, amount, and labor / materials / equipment budget, and each can be approved or rejected on its own — so value engineering doesn't mean rebuilding the whole bid.
Crews work from daily reports on their phones: task checklists, hazard forms, photos of completed penetrations, and T&M signatures captured on the spot. Everything syncs to the office job record as it happens — so when the AHJ asks what went into that wall on Level 2, the answer is a search, not an excavation.
30 seconds: the crew's day flowing straight into the office record.
Discovered penetrations that aren't on the drawings are the rule, not the exception. Capture them on a T&M ticket, get the super's signature at the jobsite, and SubSmart carries that ticket into a change order and onto the bill — no retyping, no lost dollars, full audit trail.
Firestopping work follows the other trades — you're in whatever building and level is ready this week. SubSmart's operations board lays the whole month out with crew assignments on each booking, surfaces unbooked hands automatically, and lets the office re-book a crew in a click when the GC's sequence changes. Submittals and job documents live in the same job binder, so the office and the field are reading from one record.
Field crews file daily reports with checklists, forms, and photos from their phones. Everything lands on the job record as it happens, so penetration-by-penetration documentation exists the day the inspector asks for it.
Yes. Daily reports, task checklists, hazard forms, photo capture, and T&M signatures all run on the crew's phone and sync live to the office. See the product tour for the field flow.
Extra work is captured on a T&M ticket and signed at the jobsite. The signed ticket attaches to a change order request, and once approved it flows onto the bill automatically.
Yes — SubSmart is a managed package built natively on the Salesforce platform, which brings enterprise-grade security, reporting, and customization.
Yes. Submittals are separate records tied to the scopes they cover, so the tested-system documentation for each condition on the job is tracked and approved on its own rather than as a single project-level submittal.
Certifications are tracked per employee against certification types with expiry dates, so a qualification about to lapse is visible ahead of time instead of surfacing on the job that required it.
The field runs on a phone. Daily reports, pre-task plans and hazard forms, task checklists, photo capture, personnel on site, and T&M signatures are all filed from the crew's device, and the office sees them as they land.
Photos are organized into albums against the job and the daily report they came from, and documents — photo reports, QA inspection forms, ticket and billing paperwork — generate from that same data on your own templates.